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EWS Timesheet entry outside current period

 

When an employee who is overtime eligible enters time outside the current period, the program allows the entry to be saved without warning. IF that entry causes the employee to have enough hours to reach OT threshold for the week, removing the entry also removes the days after that work date. Because this can occur in a prior pay period, it may result in previous Web Timesheet history being removed. The workaround is to manually add the time back in order to maintain the audit trail, but it would be great if there was a warning to alert the employee that they are entering time outside the current period. The employee could then decide is the entry is merited or perhaps change the work date.

  • Andrew Dota
  • Aug 15 2017
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  • Linda Carmon commented
    August 22, 2017 13:18

    We have had this occur several times and the only reason it was noticed was due to it being in a current pay period.  Currently an employee could accidently enter time for a prior pay period, delete it and the prior approved timesheet will be affected in HR.  Changes should be allowed to an entry in HR timesheets that has been made by the employee, approved by the director and that has had a check  processed by payroll.  Although the payroll records will be correct the timesheets in HR may not be.  That being said, you cannot depend on HR timesheets being correct so in order to have an audit trail the timesheets must be printed and kept with payroll records for future reference.

  • Linda Carmon commented
    August 22, 2017 13:36

    Changes NOT should be allowed to an entry in HR timesheets that has been made by the employee, approved by the director and that has had a check  processed by payroll.

  • Mark Waskiewicz commented
    16 Jan 14:16

    Is there any update on this process being improved or fixed?  Our organization continues to have staff make timesheet errors and this is effecting the history of the timesheets.  We are currently printing and saving all the timesheets as a PDF once the payroll is processed, but it is possible that employees can make changes to their timesheets on the day our payroll team is processing the payroll and can mess up the total  hours paid. 

  • Guest commented
    23 Sep 17:15

    Once a timesheet entry has a status of "History" the system should not allow the entry to be altered.